Question 33

Explanation

• The maximum data retention period for the Admin Analytics feature is 28 days.

It is important to understand the impacts of an upcoming change before sending out communications. The Power Platform Admin Analytics feature can help administrators understand how Power Automate is being used in your organization to help you avoid undesirable impacts.

Six Power Automate reports are available in the Power Platform Admin Centre:

• Runs

• Usage

• Created

• Errors

• Shared

• Connectors

Administrators can use these reports to gain insight into how people are using Power Automate.

To access the Admin Analytics feature, go to the Power Platform Admin Centre by using an account that has environment or tenant admin privileges. After you have signed in, expand the Analytics drop-down menu from the left navigation pane and select Power Automate.

In regard to environment and tenant scopes, when it comes to Admin Analytics, everything is in the context of an environment. Currently, no method exists for you to see aggregated analytics, across a tenant, in this experience. A tenant administrator will be able to see analytics on an environment-by-environment basis. Environment administrators will only see analytics for the environments that they are admins in. To change the environment, an administrator can select the filter icon in the upper-right corner of the Admin Centre page, where they can select their desired Environment and the Time period that they want to see analytics for.

The Power Platform Admin Centre will store analytics for up to 28 days, but administrators can filter based on the last 14 and 7 days. In addition, the analytics are not aggregated in real-time. Administrators can expect up to a three-hour delay before the latest analytics are published.

Within the Runs report in the Power Automate Analytics feature, administrators will be able to determine the number of flow runs within that environment for each day, week, and month. In addition, Power BI embedded slicers allow an administrator to filter data based on whether the run was successful, failed, or cancelled.

For organizations that are adopting Power Automate, this report can provide insights that help determine the level of adoption within the organization. People who are responsible for change management can use this data to help support training and adoption campaigns by being able to show measurable progress.

The Usage report outlines the types of flows in use, including whether the flow is Scheduled, Button clicked, or System Events are driven or not. In addition, for each flow in use, the number of runs is aggregated so an administrator can see how frequently the flows run and what is the most frequently run flow. The Flow creator email is also captured so that if an administrator needs to contact this person, they have the correct email address. The Usage report also includes a trend that highlights the number of unique flows in use each day based on the Time period filter.

When you are looking to identify new flows, the Created flow report will identify these new assets. These flows will be broken down by their type: Scheduled, Button clicked, or System Events. The flows that have been recently created will also be listed in a table that includes the Created date and the Flow creator email address information. Additionally, this report displays a trend of when these flows were created.

The Created report is useful for people who are responsible for change management. Perhaps the organization has recently provided Power Automate training and wants to see if people are putting these new skills to use.

For administrators, detecting when makers are experiencing errors with their flows can become a great concern if a flow continues to fail and supports an important business process. The Errors report will help administrators identify flows that are failing and will display the Error count, the Last occurred timestamp, and the Flow creator email information. In addition, a pie chart will break down the error types that will highlight the different types of errors that makers have been experiencing.

The Shared report will identify the types of flows shared, including System Events, Button clicked and Scheduled. In addition, a table will be displayed that includes the Flow name that was shared, the number of Shares, and the Flow creator email information. This report also displays a trend of what day the flow was shared within the configured time period.

The Shared report is useful for identifying makers who are sharing their work with others within the organization. These makers are often referred to as champions who should be empowered so they can drive further business results.

Often, Connectors is the most important report to consider when evaluating DLP changes. The Connectors report identifies all the connectors that have been involved in flow runs and how many connector calls have been made. Much like you would expect with a Power BI embedded experience, an administrator can filter out connectors as required.

For example, consider a situation where an administrator wants to make a DLP connector change that involves the SharePoint connector. The administrator can select the SharePointOnline connector from the Connectors by flow runs visualization. As a result, the Connectors by connector calls visualization will be updated. In addition, you will see an updated table called Flows using connectors. In this visualization, you will see all flows that use the SharePoint connector and the Flow creator email address. This information will help you identify all makers that you should proactively reach out to before making any DLP changes.

The Connectors report is useful in governance and change management situations. It allows administrators to identify if connectors are being used that are not in the best interest of the organization and allows administrators to work with those people to better understand why they are using those connectors and potentially implement actions that prevent further usage.

On the other hand, if an administrator discovers a lot of use around a particular connector, like Microsoft Forms, perhaps they want to evangelize its usefulness with other business units in an attempt to scale the organization and acquire more benefits for the organization.