Question 3

Case Study 1: Future Technologies Ltd. Employee Onboarding System

Future Technologies Ltd. (FTL) is a mid-sized technology company experiencing rapid growth. Due to the increase in new hires, the HR department has struggled to manage the onboarding process efficiently. FTL has decided to implement a new Employee Onboarding System (EOS) to automate onboarding tasks, track employee progress, and ensure compliance with company policies.

The goals of the EOS project include:

1. Reducing manual effort for HR staff by automating repetitive tasks like paperwork processing and training assignments.

2. Improving new hire satisfaction by providing an intuitive, centralized portal for onboarding.

3. Reducing the time it takes for new employees to become productive.

The FTL has selected a panel of 5 vendors willing to deliver the project. All the vendors seem to provide similar financial quotes for the project, asking for an initial investment of $200,000, covering system development, implementation, and training costs.

The system is expected to save the company $80,000 annually in reduced HR operational costs and increase employee productivity, valued at $50,000 annually. FTL estimates the system will have a lifespan of 5 years before requiring a major upgrade.

The major complication of the EOS implementation as seen by the board is integration with the existing HR and Recruitment systems.

You are onboarded as a BA on this project.

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Question:

Which technique will you use to help define and scope the specifics of integration with the existing systems (HR and Recruitment systems)?