Associate Cloud Workspace Administrator · Free Practice Question Medium
Question 38
Your organization needs to enforce an email retention policy that keeps emails for 7 years and then deletes them. Some users within the organization also work on short-term projects and need their project-specific emails to be deleted after 30 days. What should you do to meet both requirements?
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A
Set up Gmail filters to move project-specific emails to Trash after 30 days, and use Google Vault for 7-year retention.
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B
Use Gmail's "Auto-delete" feature to delete emails older than 7 years, and set up filters to delete project emails after 30 days.
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C
Use Google Vault to enforce a 7-year retention rule, and manually delete emails after 30 days for project-specific labels.
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D
Use Google Vault for the 7-year retention and create an exception for project-specific emails to be retained for 30 days.
Reveal correct answer
Correct answer: D
A. Setting up Gmail filters to move project-specific emails to Trash after 30 days does not ensure compliance with the 7-year retention policy for other emails. Using Google Vault for 7-year retention is a more comprehensive and centralized approach to managing email retention policies in line with organizational requirements.
B. Gmail's "Auto-delete" feature is not designed for setting up complex retention policies like retaining emails for 7 years and deleting project-specific emails after 30 days. Setting up filters to delete emails older than 7 years and project emails after 30 days manually is not a reliable or efficient solution for managing email retention.
C. While Google Vault can enforce a 7-year retention rule, manually deleting emails after 30 days for project-specific labels is not a scalable or efficient solution. It is better to utilize the features of Google Vault to automate the retention and deletion process based on the specified requirements.
D. Using Google Vault allows you to set up retention policies for emails, ensuring that they are kept for a specified period before being deleted. By creating an exception for project-specific emails to be retained for 30 days, you can meet both requirements of retaining emails for 7 years and deleting project-specific emails after 30 days.
Discussion
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