Associate Cloud Workspace Administrator · Free Practice Question Medium
Question 10
Your company has a policy to retain financial documents for 7 years. As a Google Workspace Administrator, you need to ensure that Google Drive files related to financial matters are kept for this duration. Which of the following actions should you take using Google Vault?
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A
Export financial documents annually.
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B
Set a retention rule for 7 years for specific keyword-based Drive files.
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C
Enable Data Loss Prevention on Drive for financial keywords.
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D
Place a legal hold on all financial documents.
Reveal correct answer
Correct answer: B
A. Exporting financial documents annually is not the most effective way to ensure that Google Drive files related to financial matters are retained for 7 years. This action may help in creating backups or archives but does not address the specific retention period requirement.
B. Setting a retention rule for 7 years for specific keyword-based Drive files in Google Vault ensures that files related to financial matters are retained for the required duration. This action helps in compliance with the company's policy of retaining financial documents for 7 years.
C. Enabling Data Loss Prevention (DLP) on Drive for financial keywords is focused on preventing the loss or leakage of sensitive data, not on setting retention periods for specific files. While DLP can help protect financial information, it does not directly address the requirement of retaining financial documents for 7 years.
D. Placing a legal hold on all financial documents in Google Vault is not the most appropriate action for ensuring that Google Drive files related to financial matters are kept for 7 years. Legal holds are typically used for preserving data for legal or regulatory purposes, not for setting retention periods.
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